Access and Use

Enhancing Access to and Use of Richter's Data

Access and Use Issues

by Nancy McCall
The physical instability of the original paper-based records and the contamination from lead dust are the most compelling reasons to transfer the data and information from these records to another medium. Since microfilm, a medium preferred by many archivists, poses impediments to access and use, we are considering conversion to electronic formats. Other reasons involve the storage, access, and retrieval problems that are associated with this large-scale collection of records in non-standard sizes.

Our proposed approach for the conversion of data involves the following two electronic processes:

For the past year we have experimented with numerous imaging and data entry processes to test the conversion of data from logbooks, activity charts, and Esterline Angus charts to electronic formats. Throughout this testing period we have kept in touch with potential users of the data and sought their reaction to access and use of the data in various electronic formats. At this point, we find that the data are more accessible and usable in the following electronic formats:

Registers and Logbooks

Esterline Angus charts

Activity charts

Because the activity charts are also large, non-standard sizes, we first had color transparencies produced, and then we scanned from these. Because these charts have color coding and faint pencil tracings, it is imperative that color images be produced.

Database Structure
Data Samples

Enhancing Access to and Use of Richter's Data

First Page |Purpose |Registration |Poster Sessions |Proceedings |Acknowledgments